Privacy Policy

Ensure your service meets its privacy obligations with confidence.

Privacy is becoming an increasingly important focus for early childhood services. With the introduction of Information Privacy Principle 3A (IPP 3A), updates to the Ministry of Education’s enrolment agreement, and new guidance from the Office of the Privacy Commissioner, now is the ideal time to review your service’s privacy documentation.

Our Privacy Policy has been written specifically for New Zealand early childhood services and is aligned with the Privacy Act 2020, including the 2026 amendments.

Unlike generic privacy policies, this resource is structured around the 13 Information Privacy Principles, clearly explaining what your service will do to meet each principle in everyday practice.

The policy covers:

• Collection of personal information
• Privacy Statements and enrolment requirements
• Collecting information from other organisations (IPP 3A)
• Storage and security of personal information
• Photographs, video recordings and the use of personal devices
• Access to, and correction of, personal information
• Retention of records
• Appropriate use and disclosure of personal information
• National Student Numbers and unique identifiers
• The role of the Privacy Officer
• Staff responsibilities for protecting personal information

Written in plain English and fully editable in Microsoft Word, this policy can be customised to reflect your own service’s practices and procedures.

Save hours of research and policy writing while ensuring your privacy documentation reflects current legislative requirements and recognised good practice.