ECE Policies and Procedures (NZ) – Updated for 2026 Licensing Criteria
If you’re looking for ECE policies and procedures in New Zealand, you can find everything you need on this page. These editable policies have been updated to reflect 2026 ECE licensing criteria. Below you’ll find affordable, plain-English policies, procedures and forms mapped to key licensing criteria—including C110-C112, HS103, HS107, HS108, HS121, HS125, GMA104, GMA105, and GMA106.
While most policy packages simply restate the Licensing Criteria — which tells you what the regulation requires but not how to implement it — ECE Insights policies convert those requirements into actions, defined roles, clear review and notification triggers, and practical procedures staff can implement immediately, developed by a former centre owner experienced in meeting MoE and ERO expectations.
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Changes to NZ ECE Licensing Criteria take effect from April 2026. Some documentation requirements have been removed meaning less paperwork. This ECE Documentation Quick Guide…
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PGC resources
GMA105 ECE Induction and Onboarding Guide
Original price was: $69.95.$59.95Current price is: $59.95. excl. GST | $68.94 incl. GST Add to cartNew staff stared recently or starting soon? ERO on the horizon? Meet GMA105 requirements and give new staff a great start. Don't leave induction to…
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Home-based Policy Procedure
HS109–110 HOT TIPS for Hot Water & PF123 First Aid Kits
$4.95 excl. GST | $5.69 incl. GST Add to cartWhat’s Changed — and What It Means in Practice The updated licensing criteria coming into effect on 20 April introduce some important shifts — particularly…
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Policy Procedure
H122 Medicine Administration Record
$15.95 excl. GST | $18.34 incl. GST Add to cartAdministering medicine in an early childhood setting requires careful documentation, clear parental authorisation, and safe daily practice. This ready-to-use Medicine Administration Record supports services to…
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Policy Procedure
HS121 Response to Injury, Illness and Incidents
$44.95 excl. GST | $51.69 incl. GST Add to cartThis Response to Injury, Illness and Incident Policy meets NZ Licensing Criterion HS121. It provides clear, practical guidance for staff on what to do when…
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PGC resources
ECE Induction Starter Pack for Kaiako
Original price was: $134.95.$99.95Current price is: $99.95. excl. GST | $114.94 incl. GST Add to cartA complete 90-day induction system for managers and new kaiako — structured, documented, and aligned to Licensing Criteria. Licensing Criterion GMA105 requires early childhood services…
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This editable Word document covers providing formal and informal opportunities for parents to communicate with adults providing education and care about their child, and share…
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This Child Protection Policy meets the requirements of NZ ECE Licensing requirement HS125. It provides a clear, practical framework to help your service keep children…
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Policy Procedure
HS108 Risk Assessment & Management System
$49.95 excl. GST | $57.44 incl. GST Add to cartCentre Owners and Managers are accountable for ensuring risks are managed to keep everyone safe every day — from physical environments and equipment to health,…
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Template
HS108-114 Excursion Risk Assessment Example
$19.95 excl. GST | $22.94 incl. GST Add to cartA real ECE excursion risk assessment example — perfect for use as a comparison guide. Fully editable Word document.
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This comprehensive, editable Word document covers Positive Behaviour Guidance with practical, teacher-ready guidance to support early childhood services to meet ECE Licensing Criteria C110. This…
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This Safety Checking Procedure provides a clear, written process for safety checking all children’s workers before employment or engagement begins, in line with the requirements…
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Ensure your service has a clear, fair and up-to-date process for responding to concerns and complaints. This practical Complaints Policy has been updated to reflect…
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This document is an example permission slip for parents to sign when children go on outings. All required information is included in the form. names…
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Policy Procedure
GMA106 3 Yearly Safety Check Record
$14.95 excl. GST | $17.19 incl. GST Add to cartThis Periodic Safety Checking verification record is designed to help employers meet their obligation to complete ongoing safety checks every three years for all children’s…
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Policy Procedure
GMA106 Employee Safety Check Record
$19.95 excl. GST | $22.94 incl. GST Add to cartThis Safety Checking form is a practical, easy-to-use template designed to help recruitment staff and centre managers confirm that all required safety checks have been…
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Meet the updated GMA104 requirements with confidence. The revised licensing criteria have narrowed the focus of GMA104. Services are now required to maintain an ongoing…
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Introductory Pricing Ends Sunday 10th May This complete Operational Review System gives you a simple, structured, and manageable way to meet GMA104 — without adding…
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Policy Procedure
PF121 ECE Hygiene & Infection Control
$24.95 excl. GST | $28.69 incl. GST Add to cartPolicy, Procedure + Wall Chart (Ready-to-Use) Ensure your team can confidently manage one of the most sensitive and high-risk hygiene situations in your centre —…
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Why services love this resource Supports safe and hygienic practice Promotes consistency across the teaching teamReduces reliance on “memory-based” procedures Helps meet licensing and internal evaluation expectations Practical,…
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Policy Procedure
ECE Food Safety System (NP2 Aligned)
$44.95 excl. GST | $51.69 incl. GST Add to cartIf your service provides food, you must meet HS115, HS117 and, in some cases, National Programme 2 (NP2). This can be confusing, particularly when it…
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This editable A4 Word procedure helps services implement consistent, safe and practical sleep procedures that support children’s wellbeing while reducing uncertainty for teachers and relievers.…
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Ensure your service meets its privacy obligations with confidence. Privacy is becoming an increasingly important focus for early childhood services. With the introduction of Information…
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Not sure if your policies still meet licensing criteria? Avoid policy gaps before your next review Typical policy packages can cost over $1000. These tried-and-tested…
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HS106 Fire Drill Example
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Policy Procedure
ECE Food Menus & Recipe Pack (HS115 Aligned)
$49.95 excl. GST | $57.44 incl. GST Add to cartTake the stress out of menu planning with this professionally developed 4-week rotating menu pack, created by a qualified nutritionist and designed specifically for early…
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HS106 Lockdown Drill Example - Bee Swarm
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While a written milk preparation procedure is not specifically required under ECE Licensing Criteria, safe preparation, storage, and sterilisation of bottles is absolutely critical in…
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Policy Procedure
ECE Food Safety Package
Original price was: $84.90.$69.95Current price is: $69.95. excl. GST | $80.44 incl. GST Add to cartECE Food Safety & Nutrition BundlePractical. Compliant. Ready to use. If you’re providing food in your service, it can be hard to know what’s actually…
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An easy to edit policy covering how parents can be informed, and involved with the centre's operations.
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Policy Procedure
ECE Licensing Criteria Changes 2026: Fast-Track Compliance Guide
$34.95 excl. GST | $40.19 incl. GST Add to cartWhat changed in the April 2026 ECE Licensing Criteria update? The April 2026 New Zealand ECE licensing update reduced: centre-based criteria from 97 criteria to…
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If you have screens and/or audio technology in your centre, this policy is a useful guide for kaiako.
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This policy covers hygienic laundering and includes a wall chart to print and laminate for your laundry. You will need to put photos of own…
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This printable A4 document includes two A5 charts showing best practice hand-washing procedure. Perfect for printing and displaying at hand-washing sinks and nappy change areas.
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An anti-bullying policy to help guide centres in the case of any bullying allegations.
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This editable policy is in Word format and provides guidance for staff in how to ensure children are protected from the sun and avoid any…
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Policy Procedure
Interim Policy Update – Transfer of Responsibility from MoE to ERO
$15.95 excl. GST | $18.34 incl. GST Add to cartSupport your team to understand the updated notification requirements following the transfer of early learning regulatory functions to the Education Review Office (ERO). This practical…
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HRM Policies & Procedures
GMA105 Professional Development & Professional Growth Cycle Policy
$39.95 excl. GST | $45.94 incl. GST Add to cartCreate a clear and consistent approach to professional development across your ECE service with this comprehensive, ready-to-use policy. The policy provides a practical framework covering…
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HRM Policies & Procedures
Misconduct & Disciplinary Policy and Procedure
$39.95 excl. GST | $45.94 incl. GST Add to cartManaging misconduct in an ECE service requires a fair and consistent process, while ensuring the safety and wellbeing of tamariki remains paramount. This ready-to-use Misconduct…
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HRM Policies & Procedures
GMA105 106 Recruitment Reference Check
$34.95 excl. GST | $40.19 incl. GST Add to cartMake your ECE recruitment process more thorough and consistent with this practical ECE Teacher Reference Check template. Designed specifically for early childhood services, the template…
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HRM Policies & Procedures
GMA105 106 ECE Teacher Interview Guide
$34.95 excl. GST | $40.19 incl. GST Add to cartTake the guesswork out of interviewing with this practical, ready-to-use ECE Teacher Interview Guide. Designed specifically for early childhood services, the guide provides a structured…
